Stock Adjustments

Adjustment Types

Type	Use When
Receive	Stock arrived outside a formal purchase order
Correction	Adjusting stock to match a physical count
Damage	Recording damaged goods
Wastage	Recording spoilage or loss for perishable items
Return	A customer returned a purchased item (stock goes back in)

How to Create a Stock Adjustment (Admin Only)

1. Go to Products and click the Adjust stock icon on the product row. The dialog opens on the Adjust tab and shows the product's current stock at the top.
2. Select the adjustment type (Receive, Return, Damage, Wastage, or Correction). A short hint explains each one.
3. Enter the quantity:
   • Correction lets you choose + (add) or − (remove), since a count fix can go either way.
   • All other types already know their direction (Receive and Return add stock; Damage and Wastage remove it).
4. The Stock after adjustment preview updates live so you can confirm the result before saving. It turns red if the change would take stock below zero.
5. For Receive (and a positive Correction), an optional Unit Cost field appears. Entering it updates the product's Weighted Average Cost. Leave it blank to keep the cost unchanged. See Cost Price & Margin.
6. Add a note explaining the reason (recommended, so the history is meaningful).
7. Click Apply Adjustment.

The dialog stays open after saving so you can make another change or switch to the History tab to confirm it was recorded.

Variant Products

For products with variants, a Variant selector appears at the top of the dialog. Select the specific variant you are adjusting; the current stock then reflects that variant.

Inventory Write-Off Warning

For negative adjustments (Damage, Wastage, Correction reducing stock) on products with a cost price set, an amber banner shows:

Inventory write-off: [amount] ([qty] × [WAC] cost)

This is informational. It shows the book value of stock being removed. It does not block the adjustment.

TIP

If you are returning stock to a supplier (not writing it off), use Supplier Returns instead of a stock adjustment.

Viewing Adjustment History

Every stock change is recorded. To review it:

1. Open the Adjust stock dialog for the product.
2. Switch to the History tab.

Each entry shows:

• The change (for example +10 or -3) and its type (Receive, Damage, and so on).
• The resulting stock level after that change.
• The note that was added (hover to read it in full).
• When it happened and who made it.

This gives you a clear trail of how a product reached its current stock level. Receiving a purchase order and restocking a customer return also appear here, as Receive and Return entries. Everyday sales reduce stock directly and are not listed as adjustments.

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FAQ

Q: Who can create stock adjustments?

A: Admins only.

Q: Where can I see who changed a product's stock and when?

A: Open the Adjust stock dialog and switch to the History tab. Each entry shows the change, the resulting stock level, the note, the time, and the staff member who made it.

Q: Does a stock adjustment update the cost price?

A: Only Receive adjustments, and Correction adjustments where you add stock back in and enter a unit cost (e.g. you found misplaced goods), update the Weighted Average Cost. Negative adjustments (Damage, Wastage, Correction reducing stock) never change the cost average.

Q: What is the difference between a Correction and a Return?

A: A Correction is for fixing a count discrepancy (e.g. you counted 45 kg but the system shows 47 kg). A Return is specifically for customer returns: a customer brings back an item they purchased and you add it back to stock.

Q: Can I record a partial kg or litre in a stock adjustment?

A: Yes. For products with a decimal unit of measure (kg, L, m), the quantity field accepts up to 3 decimal places.