Roles & Permissions

ClarityPOS has three roles. Each role has access to a specific set of features.

Role Overview

Role	Who It's For
Cashier	Front-of-house staff who process sales at the POS
Manager	Senior staff who can view reports, void sales, and oversee cashiers
Admin	Store owners and managers with full access to products, settings, and purchasing

Permissions Reference

Feature	Cashier	Manager	Admin
Dashboard	✅	✅	✅
POS - process sales	✅	✅	✅
POS - apply discount	Approval needed	✅	✅
POS - price override	Approval needed	✅	✅
POS - hold sale	✅	✅	✅
POS - split payment	✅	✅	✅
POS - barcode scan	✅	✅	✅
Sales History - view	❌	✅	✅
Sales History - void	❌	✅	✅
Receipt - print (POS)	✅	✅	✅
Receipt - reprint (History)	❌	✅	✅
Returns - process (new return)	❌	✅	✅
Returns - manager override	Approval needed	✅	✅
Exchange credit - apply at checkout	✅	✅	✅
Store credit - view balance at POS	✅	✅	✅
Store credit - adjust manually	❌	❌	✅
Shift - open / close own	✅	✅	✅
Shift - view all / force close	❌	✅	✅
POS - accept cheque payment	✅	✅	✅
Cheques - view / mark realized or bounced	❌	✅	✅
Cheque Payments - enable / disable	❌	❌	✅
Reports	❌	✅	✅
Customers - attach at POS	✅	✅	✅
Customers - create / edit / delete	❌	✅	✅
Loyalty points - adjust manually	❌	✅	✅
Products - view	❌	✅	✅
Products - create / edit / manage	❌	❌	✅
Product categories - manage	❌	❌	✅
Stock Adjustments	❌	❌	✅
Suppliers	❌	❌	✅
Purchase Orders - create / receive	❌	View only	✅
Supplier Returns - create / complete	❌	View only	✅
Settings - account / profile	✅	✅	✅
Settings - store configuration	❌	❌	✅
Staff accounts - manage (Users)	❌	❌	✅
Promotions - auto-applied at checkout	✅	✅	✅
Promotions - create / edit / manage	❌	❌	✅
On-screen keypad toggle	✅	✅	✅

Manager Approvals at the POS

Some actions require a Manager or Admin to enter their email and password at the POS, without needing to log in separately:

Action	Who Approves
Apply a discount (Cashier flow)	Manager or Admin
Price override on a cart item (Cashier flow)	Manager or Admin
Override an out-of-window return (Cashier flow)	Manager or Admin
Override a non-returnable product return (Cashier flow)	Manager or Admin
Override an expired exchange receipt at checkout (Cashier flow)	Manager or Admin

The approval dialog asks for the manager's email address and password. Each approval is valid for that single action only.